For years, forms processing software has promised to save companies millions of dollars in data entry and operational costs by automatically capturing data from paper forms and delivering it into business applications. But the systems have been expensive to buy, difficult to set up, a hassle to maintain, and unfriendly to use.

Not any more. Ascent Xtrata makes forms processing truly realistic by overcoming the barriers that keep most organizations from even trying to implement forms processing: complexity and cost.

The Problem with Forms Processing

With most traditional forms processing systems, you must design your forms in the system, print them, and then scan them to see if the system can find the fields that contain the information. If the printing or scanning are even a little bit off, the system won't find the fields, so you have to adjust the system and try again. You test and tweak until the system finds the fields, and then you're finally ready to go. At least until you reprint the forms, or normal scanner wear causes images to shift or stretch, or you use a different scanner, or you use multiple scanners in distributed locations, or you add a new form or change an existing form. Any variation in your printers, scanners or forms can require manual processing, expert assistance and more set-up and maintenance. Not exactly what you bargained for when you purchased an "automated" system.

The Revolutionary Solution

Ascent Xtrata eliminates all that. It uses exclusive Xtrata technology from Kofax to make forms processing successful under real business conditions.

With Ascent Xtrata, you can use your existing forms and business processes because setup is a breeze. It automatically identifies all zones on a form. You just click on a zone, or use the lasso to select multiple zones, and Ascent Xtrata instantly suggests the associated field names and recognition profiles. That means you can add new forms or make changes to an existing form without intervention from an expert.

You can also add new scanners, make copies of a form and accommodate normal scanner wear without system updates or manual processing. Ascent Xtrata's superior image registration makes it possible by automatically adjusting for stretched or scaled images. That means more forms are successfully processed, more information is automatically captured, and less manual data entry is needed.

Finally, because Ascent Xtrata plugs into Ascent Capture, the world's most popular information capture platform, you get a single system that can capture all your information – whether it is in forms or documents, whether it is handled at a central office or at remote offices throughout the world.

For more information on how Kofax Xtrata can benefit your business please contact e-ASL on +44 (0) 1732 523523 or go to our "contact us" page.